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Goods In

You can find this section under Stock Control > Goods In in the IRP Admin left navigation menu.

You use this section for handling newly-arrived shipments and for restocking items. Purchase orders that have been placed with a Supplier and that are expected to arrive will be listed on this page.

You can see the Goods In stages along the top of the screen. These are described in the sections following.

1. Goods In

This section lists purchase orders that have been placed with a Supplier and that are due to arrive as goods in:
Goods In screen
The section shows the details of the purchase order:

  • P.O. ID: This is the unique IRP ID of the purchase order.
  • Supplier Ref: This shows the Supplier's reference.
  • P.O. Name: This is the name of the purchase order.
  • Placed By: This is the name of the IRP Admin user who placed the order with the Supplier.
  • Supplier: This is the name of the stock Supplier.
  • Destination: This shows where the stock is being sent.
  • Status: This shows the status of the purchase order (purchase orders that have been placed with a Supplier will have a status of 'Placed with Supplier').
  • Order Date: This shows the date and time when the purchase order was placed.
  • Cost: This shows the total cost of the purchase order.
  • Items: This shows the number of items in the purchase order.

To progress to the Check Stock stage, click the Select button on the right side of the row belonging to the purchase order that you want to progress.

2. Check Stock

This section (StockGoodsInStep2of4.aspx) allows you to check in stock for a purchase order due as goods in:

Check Stock

You can use the Search bar to search by stock ID, part code or EAN 13 bar code. Click Other Options to further filter by a selected purchase order.
The grid in the 'Goods In - Check Stock' section shows the details of the purchase order:

  • Stock ID: This is the unique IRP stock ID.
  • Part #: This shows the part number of the item.
  • EAN 13: This shows the EAN 13 number of the item.
  • Brand: This shows the brand.
  • Model: This shows the model.
  • Option: This shows the option on the model.
  • Image: This shows an image of the item.
  • Quantity Requested: This shows the number of items that were requested from the Supplier.
  • Quantity Received: This shows the number of items that were received from the Supplier.
  • Quantity Outstanding: This shows the number of items that the Supplier still needs to send.
  • RRP: This shows the RRP of the item.
  • Unit Cost: This shows the unit cost of the item. You can change this value if necessary by clicking in the text box.
  • Quantity In: This shows the number of items that you want to enter into stock - see below for more details. You can change this value if necessary by clicking in the text box.

You can check in items in several ways:

  • Check in each item individually as you count them.
    To do this, enter a quantity in the Quantity In box and click the Check In button.
  • Check in items in bulk.
    To do this, enter all quantities in the Quantity In boxes and click the Check In All With Provided Quantities button.
  • Check in and transfer all items.
    To do this, enter all quantities in the Quantity In boxes and click the Check in & Transfer All Items button. This checks in the items, updates the purchase order with a status of 'Completed' and directly adds the items to the list of stock to be transferred.

Note that you can reset the quantities by clicking the Reset radio button at the top of the grid.

Any completed items are shown in the Completed Items section. You can also use the Notes section to add any notes about the purchase order and export data by clicking the Export Product Data icon.

3. Labelling

The StockGoodsInStep3of4.aspx page is an optional step in which you can print labels for all items that you have checked in for the purchase order:
Labelling screen

You can use the Search bar to search by stock ID, part code or EAN 13 bar code. Click Other Options to further filter by a selected purchase order (the 'Other Options' area will not display when there are no available Purchase Orders).
The screen shows the details of the purchase order:

  • Stock ID: This is the unique IRP stock ID.
  • Part #: This shows the part number of the item.
  • EAN 13: This shows the EAN 13 number of the item.
  • Brand: This shows the brand.
  • Model: This shows the model.
  • Option: This shows the option on the model.
  • Image: This shows an image of the item.
  • RRP: This shows the RRP of the item.
  • Unit Cost: This shows the unit cost of the item.
  • Quantity Received: This shows the number of items that were received from the Supplier.
  • Picking Location: This shows the picking location for the item.
  • Copies: This is where you enter the number of copies of the label for the item that you want to print, as described in the section following.

To print the labels, first ensure that you have attached a suitable label printer to your machine, then follow these steps:

  1. Type in the boxes in the Copies column the number of labels that you want to print.
  2. Check the box to the right of the Copies column to select the items for which you want to print labels.
  3. Select a paper type using the Paper drop-down list.
  4. Click either the Print Selected button or the Print All & Continue button.

You can also use the Notes section to add any notes about the purchase order and export data by clicking the Export Product Data icon.

If you do not need to print any labels, click the Skip Label Printing button.

4. Restocking

The StockGoodsInStep4of4.aspx page is an optional step in which you can mark all items in a purchase order as 'Restocked', meaning that they are back on the shelves and ready to sell. You can update items individually or in bulk. You can also set the picking location:
Restocking screen

You can use the Search bar to search by stock ID, part code or EAN 13 bar code. Click Other Options to further filter by a selected purchase order (the 'Other Options' area will not display when there are no available Purchase Orders).
The screen shows the details of the purchase order:

  • Stock ID: This is the unique IRP stock ID.
  • Part #: This shows the part number of the item.
  • EAN 13: This shows the EAN 13 number of the item.
  • Brand: This shows the brand.
  • Model: This shows the model.
  • Option: This shows the option on the model.
  • Image: This shows an image of the item.
  • RRP: This shows the RRP of the item.
  • Unit Cost: This shows the unit cost of the item.
  • Quantity Received: This shows the number of items that were received from the Supplier.
  • Picking Location (Optional): To enter the picking location, either type the name of a picking location directly in the box or click the cross icon beside the box to replace it with a drop-down list and select an appropriate picking location from that list.
  • Restocked: This is where you can mark items as 'Restocked', as described in the section following.

Note that only Purchase Order items that have been checked in can be restocked

To mark items as 'Restocked', follow these steps:

  1. Check the box in the Restocked column beside the items that you want to mark.
  2. Click either the Update Selected button or the Restock All Items button.

You can also use the Notes section to add any notes about the purchase order and export data by clicking the Export Product Data icon.

If you do not need to use the Restocking feature, click the Skip Restocking button.

5. Complete

This section (StockGoodsInComplete.aspx) lists all purchase orders that have been completed with all goods checked in accurately:
Completed screen

You can use the Search bar to search by purchase order ID or purchase order name.
The screen shows the details of the purchase order:

  • ID: This is the unique IRP ID of the purchase order.
  • Name: This shows the name of the purchase order.
  • Placed By: This shows the name of the IRP Admin user who placed the order with the Supplier.
  • Checked In By: This shows the name of the IRP Admin user who checked in the items.
  • Supplier: This shows the name of the Supplier.
  • Destination: This shows where the stock was sent.
  • Total Items: This shows the total number of items in the purchase order.
  • Status: This shows the status of the purchase order (completed purchase orders will have a status of 'Complete').
  • Date Requested: This shows the date and time when the items were requested from the Supplier.
  • Total Cost: This shows the total cost of the purchase order.

You can view more details of the completed purchase order by clicking the View button at the right side of a row. From there you can also add notes and export the data in one of several formats.




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