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Stock Suppliers

You can find this section under Stock Control > Stock Suppliers in the IRP Admin left navigation menu.

You use this section to view and add details of companies that supply your stock. This is essential for creating Stock Purchase Orders. In addition to managing the contact and financial details for your Suppliers, you can rate them for quality and measure their average lead time. You can also set default Suppliers for each brand in your stock and view summary statistics for your costs and sales figures.

The main Suppliers page (StockSuppliers.aspx) shows several details for each of your Suppliers in a separate row:

IRP Admin image

You can use the search bar at the top of the page to find any Supplier in the system. As with many other pages in IRP Admin, you can export the Supplier data in a format of your choosing by clicking the spreadsheet icon below the search bar.

The details shown in the main grid include the following:

  • ID: This is a unique IRP identifier for this Supplier, created automatically by the IRP.
  • Account Number: This is a unique number provided by the Supplier corresponding to your account with them.
  • Supplier: The Supplier's name, visible throughout IRP Admin.
  • Country: The Supplier's country.
  • Currency: This is the accepted payment currency for the Supplier.
  • Credit Limit: This is the set credit limit provided by the Supplier (if any). This figure can be useful when calculating how much stock to re-purchase.
  • Amount Owing: The total amount that you owe this Supplier.
  • Lifetime Spend: The total amount that you have spent ordering from this Supplier.
  • Purchase Orders: The total number of orders that you have made from this Supplier.
  • Rating: This is a discretionary star rating that you can use to represent the quality of, or your preference for, the Supplier. This is only displayed for reference within IRP Admin. This is a fixed value, not an aggregate.
  • [Email icon]: Click the email icon to open up an email using your default email application so that you can contact the Supplier. This will have the Supplier's email address in the 'To' field and you can then enter your subject and body content.
  • [Statistics icon]: Click the chart icon to go to the EntityStats.aspx page where you can view key sales statistics. See How To View Statistics for a Stock Supplier below for more information.
  • Edit: Click this button to go to the StockSuppliersEdit.aspx page where you can edit the details of a Supplier. See How To Add or Edit a Stock Supplier below for more information.

At the top of the page you can use the following buttons:

  • Add New Stock Supplier: Click this button to add a new Supplier to the system. For details, see How To Add or Edit a Stock Supplier.
  • Set Brand Default Suppliers: Click this button to define a specific Supplier for each brand in your system. You can also choose to auto-calculate the reorder quantity and the minimum stock level values of all items belonging to brands, auto-generate purchase orders for the items in the brand when they are low in stock and override the Suppliers set against the individual stock items belonging to brands. For details, see How To Set Brand Default Suppliers.

How To Guides (3)

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How To Add or Edit a Stock Supplier
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How To Set Brand Default Suppliers

To set default Suppliers for brands, follow these steps:

  1. Go to Stock Control > Stock Suppliers in the IRP Admin left navigation menu.
  2. Click the Set Brand Default Suppliers button above the Search bar.
    The Brand Default Suppliers page is displayed. Here you can define which suppliers are responsible for which brand.
    Brand Default Suppliers page
  3. In addition to fields for the Brand ID, Name and Logo, you can configure the following:
    • Default Supplier: This is where you define the default Supplier for the brand. Use this drop-down menu to define the default Supplier to use when reordering items in this brand. Note that this setting for brands is overridden by any Suppliers that you have set against stock items on the StockEdit.aspx page.
    • Auto Level Recalculation: If you check this box, the IRP automatically updates the reorder quantity and the minimum stock level values of all items belonging to the brand. The update is based on how quickly the item is selling. This is carried out by the "Update Sales Velocities" and "Update Automatic Reorder Levels" Common Tasks. Higher values are needed for faster-selling stock.
    • Auto Reordering: If you check this box, the IRP automatically generates purchase orders for the items in the brand when they are low in stock. (Any automatically-generated orders will always be added as "Awaiting Authorisation" and can therefore be reviewed before being placed.) This is carried out by the "Add Automatic Orders" Common Task.
    • Update Stock Suppliers: Check this box to override the Suppliers set against the individual stock items belonging to this brand.
  4. Click the Update button on the right of the page or, if you are updating all suppliers, click the Update All Brands button at the top of the page.

You can also view statistics for an individual brand by clicking the bar chart icon at the right side of the page. The statistics page that you see is similar to the Supplier statistics page — see the How To View Statistics for a Stock Supplier article in this section for more details.

Updating Default Suppliers in bulk

You can use the Update Default Supplier against Brands setting at the top of the page to update the Stock Supplier against either 'All Brands' or 'Unassigned Brands' based on your selection. Should you wish to also update the Stock Supplier against any stock items within each updated Brand, check the Update Stock Items tick box too. Click the Bulk Update button to carry out the update.

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How To View Statistics for a Stock Supplier

FAQs (2)

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To what does 'Credit Limit' refer in the Stock Suppliers section?
This refers to any set credit limit provided by the Stock Supplier - if any. This figure can be useful when you are calculating how much stock to re-purchase.
Can I rate my Stock Suppliers?
Yes, you can do this on the StockSuppliersEdit.aspx page. In the 'IRP Settings' section, use the 'Star Rating' setting to enter a star rating representing the quality of, or your preference for, the Stock Supplier. This is only displayed for reference within the IRP.

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