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Stock Transfers

How Tos (3)

You can find this section under Stock Control > Stock Transfers in the IRP Admin left navigation menu. Note that you will not see this section if you have only one Stock Location configured in your IRP (as the IRP cannot carry out a stock transfer) and so you will be redirected to the Stock Admin home page (StockAdminHome.aspx) when you click the link for ‘Stock Transfers’ in the IRP left navigation menu. You will also not see this section if the Admin User Group to which you belong doesn’t include the ‘Allow Stock Transfer’ special permission.

You use this section to view and request incoming and outgoing stock transfers between different stock locations:

  • Incoming Transfers are for stock items that you want to bring into your selected stock location.
  • Outgoing Transfers are for stock items that you want to send to other stock locations added to your IRP.

The main StockTransfers.aspx page appears as follows:

image

You can use the Search bar at the top of the page to locate any transfer in the system. Search by Admin User, Username, Stock Location or Reference. If you expand 'Other Options' you can also filter by stock location, 'outstanding only' and transfer status (usable only if you have unchecked 'outstanding only'). The transfer status can be one of the following:

  • Any Status: This returns all transfers, of any status, from the selected location.
  • Selecting Items for Transfer: This returns all newly-created transfers to or from the selected location.
  • Transfer Requested: This returns all transfers that have been requested from or to the selected location.
  • Dispatching: This returns all transfers that are in the process of being dispatched.
  • Dispatched: This returns all transfers that have been dispatched to or from the selected location.
  • Part-fulfilled: This returns all transfers that are still in-progress to or from the selected location.
  • Cancelled: This returns all transfers that have been cancelled to or from the selected location.
  • Complete: This returns all transfers that have been fully completed for the selected location.

The list of incoming and outgoing transfers contains the following fields:

  • ID: This is an ID number associated with the transfer operation.
  • Added By: This is the name of the IRP Admin user who made the request.
  • From Location: This is the location from which the stock is to be sent.
  • To Location: This is the location to which the stock is to be sent.
  • Products: This is the total number of models in the transfer request.
  • Transfer Quantity: This is the total number of items in the transfer request.
  • Reference: This is the reference number for the transfer operation.
  • Status: This is the status of the transfer operation (as described previously).
  • Created: This is the date and time when the request was made.
  • Projected Arrival: This is the projected arrival time.

NOTE: There is an Application Setting available in the Stock Control group called Enable Out Of Stock Transfers. When this setting is enabled stock transfers can be requested from stock locations that have insufficient levels of stock to cover the transfer. It is strongly advised that this setting is NOT enabled as it introduces the potential for stock levels to get out of synchronization and will make tracking accurate stock levels through the IRP functionality much more difficult. The purpose of the setting is to allow stock transfers to be added before stock has arrived at a requested location, or when stock levels are not accurately maintained.

If ‘Enable Out Of Stock Transfers’ is enabled, the following will occur:

  • You will be allowed to request items from locations where the level at that location is less than the level requested.
  • The incoming stock page populates the stock locations grid from all locations (other than the current location) regardless of the stock level of the item at the given location.
  • The stock fulfil page handles the scenario when a transferred item has been requested from a location that doesn’t have the item.
  • The outgoing stock page handles the situation in which out of stock transfers are initiated from the location that doesn't have the stock.


How To Guides (3)

NOTE: Remember to set your location to the stock location that is receiving a transfer in order to fulfil and complete a transfer. You can change your stock location using the stock bar on the top IRP navigation menu (use the EDIT button to select the Stock Control alert bar if it is not already displayed).

Creating a new outgoing transfer is a three-stage process:

  • Stage 1: Select locations and stock items.
  • Stage 2: Confirm quantities.
  • Stage 3: Confirm transfers.

To add a new outgoing transfer, proceed as follows:

  1. Go to Stock Control > Stock Transfers in the IRP Admin left navigation menu. This opens the main StockTransfers.aspx page.
  2. Click the Create Outgoing Stock Transfers button at the top of the page.
  3. Click the Select Stock tab.
  4. Select the transfer-from Stock Location using the drop-down list above the Search bar:
    image
    Note that if you want to switch to creating an incoming transfer, you can use the Transfer Type toggle. See the help topic How To Request a New Incoming Transfer for details.
  5. You can use the Search function to find items by Stock ID, Model ID, PartCode, EAN, External Stock ID or Product. You can expand the Other Options to filter by:
    • Stock Active (All, Active Only, Inactive Only)
    • Stock Levels (All, Out Of Stock Only, In Stock Only)
    • Brand (Select a Brand or 'Any Brand')
    • Category (Select a Brand or 'Any Brand')
    • Marked Supplier (Select a Supplier or 'Do Not Filter by Marked Supplier')
    • Custom Flag (Select a Stock Custom Flag or 'Do Not Filter by Stock Custom Flag')
    • Exclude Stock In Active Transfers
    • Exclude Stock in Transfer Basket
    • Show Products Low In Stock Only
    • Show Products In Stock Elsewhere
    • Num In Stock (Enter a value and select 'Greater than' or 'Less than or equal to')
    • Num In Stock Elsewhere (Enter a value and select 'Greater than' or 'Less than or equal to')
    • Out Of Stock Status (All (Except Discontinued), All, Normal, Special Order, Discontinued, Available In
  6. The results are shown in the grid on the StockTransfersCreate.aspx page. To view the levels of stock for an individual item, hover the cursor over the Level icon. You can view the stock levels in each location (a red icon indicates that the item is low in stock whereas a green icon indicates that the item is well-stocked):
    Stock Level pop-up
  7. You can also sort the Stock ID, Part Code, EAN, Category, Brand, Model, Option and Level at Other Locations information in ascending or descending order by clicking the arrows beside those items in the menu bar.
  8. (Optional) Click an item in the Image column to view detailed stock information for a product.
  9. To select stock, check the boxes at the right side of the rows.
  10. Click the Add Selected Stock For Transfer button to progress to Stage 2.
  11. You can now select more stock if necessary. You can also remove all or selected items from the list by checking the boxes on the right of the list and clicking the Delete Selected Stock Transfer Basket Items button.
  12. Enter the number of items that you want to request in the Transfer Quantity boxes in the Request Levels column. Ensure that the quantity is less than or equal to the number available. The numbers that you enter here will be totalled in the 'Transfer Total' column.
  13. When you are ready, check the boxes on the right of the grid for the items that you want to transfer.
  14. Click the Update Stock Transfer Basket Items button to progress to Stage 3.
  15. Add a Reference number and a Projected Arrival Time in the boxes provided.
  16. (Optional) If necessary, you can cancel the request by clicking the Cancel Stock Transfers button.
  17. Click the Create Stock Transfers button followed by the OK button to make the transfer request.
    The request will now appear on the main StockTransfers.aspx page with a status of 'Transfer Requested'. At this point it is not possible for you to make any changes to the request.

FAQs (3)

What is an ‘Incoming’ Stock Transfer?
Requesting an ‘incoming’ transfer means that you want to make a request for stock to be sent from another stock location to your current stock location.

What is an ‘Outgoing’ Stock Transfer?
Adding an ‘outgoing’ transfer means that you want to send stock directly from your current stock location to one of your other stock locations.

Why can't I view the Stock Transfers page in IRP Admin?
You may not be able to view the Stock Transfers page (StockTransfers.aspx) for two reasons:
  1. If you have only one Stock Location configured in your IRP, the IRP cannot carry out a stock transfer and so you will be redirected to the Stock Admin home page (StockAdminHome.aspx) when you click the link for ‘Stock Transfers’ in the IRP left navigation menu.
  2. If the Admin User Group to which you belong doesn’t include the ‘Allow Stock Transfer’ special permission, you will not be able to view the Stock Transfers page.



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