Private Sales

To add or edit a private sale, follow these steps:

1. Go to Private Sales > Private Sales in the IRP Admin left navigation menu.
2. To add a new private sale, click the Add New Private Sale button at the top-right of the page.
   To edit an existing private sale, click the Edit button at the right side of the private sale you want to edit.
3. Enter or edit the following details. If you see an asterisk (*) beside a setting it means that the setting is required.

   Setting	Description
   Basic Sale Details
   Private Sale ID	The unique IRP identifier for this private sale. This is automatically generated when adding a private sale.
   Active	This is based on the date range for the private sale. Determines if the sale is currently active/accessible or inactive/inaccessible.
   Sale Name	The display name that will determine page titles throughout the sale. Click the Translate button to change the language that you are editing.
   Start Date	Every sale must have a Start Date. Customers will be unable to login to the sale before the Start Date.
   Has Finish Date	Determines if a sale will finish on a particular date or if it will be an on-going ale.
   Is Browsable	Check this box if you want this private sale will be browsable by any member of the public (not just invitees to the private sale).
   Total Sales	The number of Complete Orders from this Private Sale.
   Other Information
   Ignore Shipping Restrictions	Check this box to ignore any shipping restrictions from the main site on brands or products in this sale. Unchecking this box will prevent customers adding restricted products to their basket if there is a restriction on that product at any level for their selected country.
   Show Available Stock	Determines what displays when a customer selects a product to add to their basket. If checked, the number left in the sale will display. If left unchecked, a simple 'Available' or 'Out of Stock' message will appear beside the product.
   Ignore Web Stock Levels	By default, Private Sales will track the Web Stock level i.e. when an item is sold on the main website, if it lowers the stock level below the number to sell on the Private Sale, it will automatically reduce the number to sell in the Private Sale. By ticking this box, the Private Sale will only follow the Number To Sell set against a stock item, and prevent the system from tracking web stock. Private Sales Number To Sell pays no attention to store level stock.
   Enable Free Shipping	Enables free shipping for the private sale. This will only be available on the private sale and does not require a FREE Shipping Rule set up within the Shipping Rules section. This was originally introduced for Business to Business sales.
   Show Sale Price Only	Only show the sale price for products within this private sale. Checking this checkbox will hide RRPs and non-sale prices from private sale product and listings pages.
   Enable Click & Collect	(This will show only if you have enabled Click and Collect in the Application Settings.) Check this box to allow customers to place Click & Collect orders in this private sale.
   Search Filter
   Show Advanced Filter	This determines whether an Advanced Search filter, similar to the Products filter on the main website, appears rather than a simple Brand and Category filter.
   Show Brands Filter	This determines whether a Brands Filter will appear on the Private Sale Listings page Left Hand Navigation.
   Show Categories Filter	This determines whether a Brands Filter will appear on the Private Sale Listings page Left Hand Navigation.
   Show Attributes Filter	This determines whether an Attributes Filter will appear on the Private Sale Listings page Left Hand Navigation. If enabled, this filter will appear only if there are Attribute Values for the Products listed.
   Show Reviews Filter	This determines whether a Reviews Filter will appear on the Private Sale Listings page Left Hand Navigation. If enabled, this filter will appear only if there are reviews for the Products listed.
   Show Price Range Slider	This determines whether a Price Range Slider will appear on the Private Sale Listings page Left Hand Navigation. If enabled, this slider will appear only if there is a variance between the Min Price and Max Price of the Products listed.
   Element Display Ordering	This determines the order in which the elements will appear on the left-side Search Filter. To change the order, simply drag and drop the elements to position them where you choose.
   Bottom Navigation
   Bottom Nav HTML	Language-specific bottom navigation for the private sale. If no language derivative is found, the English bottom navigation will be applied. This allows you to define the structure and content of your bottom navigation for this particular sale using HTML. This helps to differentiate the sales site from your standard IRP site. Please ensure that your HTML is valid before adding it to this section. You can use this section to display any HTML content. For example, Terms and Conditions for the private sale, to list your business address, display images, etc. You can also leave it blank if you do not require any content at this location.

4. When you have entered or updated all of the details, click the Insert Private Sale button or the Update Private Sale to save them.

Now that you have created the private sale, you can add stock and customers to it. For details, see the 'How To' topics that follow.

Please note that you can only add stock to a private sale that you have already created. For information on creating private sales, please view the associated How To article.

To add stock to a private sale, follow these steps:

1. Go to Private Sales > Private Sales in the IRP Admin left navigation menu.
2. Click the Edit button at the right side of the private sale that you want to add stock to.
3. Click the Add Stock tab.
4. All stock items will be displayed by default. You can use the search functionality to find specific products to include in the sale. The results returned include current stock levels, RRPs and unit prices. You can set the Sale Price and the Threshold (the number to sell before the item becomes unavailable for the private sale) of each stock item, before checking the box on the right side. To add all checked stock items to the private sale, click the Add Selected Stock Items button.
   
5. After clicking the Add Selected Stock Items button, the stock items will appear under the Stock in this Private Sale tab. Please note, the number of stock items included in the private sale is also displayed on this tab.
   From here you can update or remove the individual stock items from the sale:
   • To edit a stock item, change the Sale Price or Threshold value and click the Update Private Sale Stock button.
   • To delete a stock item, check the corresponding box and click the Delete Selected Stock Items button.

You need to add customers to a Private Sale before they can log into the sale and purchase products. Note that you can only add customers to a Private Sale that you have already created. For information on creating Private Sales, see the How To Add or Edit a Private Sale article in this section.

To add customers to a Private Sale, follow these steps:

1. Go to Private Sales > Private Sales in the IRP Admin left navigation menu.
2. Click the Customers button at the right side of the Private Sale to which you want to add customers.
3. The PrivateSaleCustomersEdit.aspx page appears. Click the Add Sale Customers tab.
4. You can use the Search bar to find specific customers to include in the sale, including customers who have not been in a previous sale, customers with no orders and only subscribed customers.
   
   In the following screen capture, you can see that the Search feature was used to find customers who have placed at least one order, with a minimum spend of £15, purchasing products from the ‘Socks’ Category. In the lower section of the page, check the boxes at the right side of the rows belonging to the customers whom you want to add to the Private Sale.
   
5. To add all checked customers, click the Add Selected Customers To Sale button. Alternatively you can add all customers to the Private Sale by clicking the Add All Website Customers To Sale button.
6. When you have added the customers to the Private Sale they will appear under the Current Sale Customers tab. Note that the number of customers added to the Private Sale is also displayed on this tab. You can remove customers from the Private Sale by checking the Delete box and clicking the Remove Selected Customers From Sale button.

When you have created your Private Sale and are happy with the layout, stock items and customers, you need to inform the customers who have been added to the sale that they can access it.

Customers access Private Sales at www.yourIRP.com/PrivateSale/Login.aspx.

Customers can use their normal site login details. If there are currently two or more Private Sales active, and the customer has been added to more than one active sale, they will be able to choose which sale they want to access after logging in.

The easiest way to notify customers about a Private Sale is via email. To send an Invite Email to all customers included in a Private Sale, follow these steps:

1. Go to Private Sales > Private Sales in the IRP Admin left navigation menu.
2. Either:
   a) Click the Email button at the right side of the Private Sale for which you want to send out the Invite Email. You will be directed to the EmailCampaignEdit.aspx?EmailCampaignID=nn page (where 'nn' is the ID of the email campaign). For information about how to manage the email from this point forward, refer to the Email Campaigns help topic.
   b) Click the Customers button at the right side of the Private Sale for which you want to send out the Invite Email. Then on the PrivateSaleCustomersEdit.aspx page, click the Invite Email tab followed by the Edit Private Sale Invite Email button. You will be directed to the EmailCampaignEdit.aspx?EmailCampaignID=nn page (where 'nn' is the ID of the email campaign). For information about how to manage the email from this point forward, refer to the Email Campaigns help topic.